Senate Meeting Minutes – January 23, 2021

Graduate Student Government Senate Meeting – January 23, 2021

January 23, 2021
12:00 pm – 2:00 pm
Zoom Recording: http://bit.ly/gsg1-23

AGENDA

GSG Introduction
Fall 2020 Review
Project Funding
Officer Introductions
Elections
Committees
Spring 2021 Meeting Schedule, Hybrid format
Senator Status
Office Hours – Spring 2021 + System
Questions and Answers

ITEMS DISCUSSED

Executive Vice President Divya Subbaian opened the meeting and welcomed everyone. The first Spring 2021 meeting was conducted both on-ground and Zoom. Divya shared what Graduate Student Government has been doing and its plans for the future.

1. GSG Introduction

Executive Vice President Divya Subbaian said the GSG is a representation of the gradate community (Master’s and PhD). Funding is provided for individual conferences, student groups, and academic projects. It supports community building by sponsoring events and other initiatives.

2. Fall 2020 Review

In Fall 2020, GSG supported project funding, hosted office hours, sponsored two contests: “Virtual Scavenger Hunt” and “Ruff Around the Edges”, and recognized senators.

3. Project Funding

GSG Project Funding proposal that was approved with 97% votes from the senators in Fall 2020, has been successfully implemented and funding is available for academic project expenses, including equipment, material, software, hardware, surveys, or gift-cards; and up to $500 per academic year is accessible. The application process requires the following: completed application form, advisor approval form, and a project proposal presentation and itemized budget.

For additional information, visit https://www.northeastern.edu/gsg/project-funding/

4. Officer Introductions

Each officer introduced himself/herself and welcomed students to join committees.

President: Gagan Dep Prabhu, GSGPresident@northeastern.edu

Executive Vice President: Divya Subbaian (Strategic Planning Committee), GSGEVP@northeastern.edu

Vice President of Student Affairs: Deependra Singh (Student Affairs Committee), GSGStudentAffairs@northeastern.edu

Vice President of Financial Affairs: (Financial Affairs Committee), GSGFinance@northeastern.edu

Vice President of Academic Affairs: Reema Yadav (Academic Affairs Committee), GSGAcademicAffairs@northeastern.edu

Vice President of Programs & Operations: (Programs & Operations Committee), GSGPrograms@northeastern.edu

Vice President of Marketing & Outreach: Santhoshi Bathina (Marketing & Outreach Committee), GSGMarketingOutreach@northeastern.edu

The link to connect with the current GSG Executive Team is the following: https://www.northeastern.edu/gsg/executive-board/

GSG email: gsg@northeastern.edu

5. Elections

Two e-boards positions Vice President of Financial Affairs and Vice President of Programs & Operations are open. The election will be conducted on Jan. 26 from 12pm-2pm. Voting will take place through CampusLabs. Active Senators will be eligible to vote. Nominations forms are to be completed by January 25, 11:59 pm.

6. Committees

Executive Vice President Divya Subbaian described the GSG committees, roles & requirements to be a part of each of committee. Strategic Planning Committee (Chair: Executive Vice President Divya Subbaian), Student Affairs Committee (Chair: Vice President of Student Affairs Deependra Singh), Academic Affairs (Chair: Reema Yadav), Finance Committee, Programs and Operations Committee, Marketing and Outreach Committee (Chair: Santhoshi Bathina).

7. Spring 2021 Meeting Schedule, Hybrid format

In-person registration is available to attend the bi-weekly meetings. A registration link will be sent five (5) days before each meeting. A waitlist will be available if the in-person meeting room has reaches maximum capacity as per the college’s COVID-19 meeting policy.

To attend the in-person meetings in Room 333 at the Curry Student Center, please be aware of the following: limited capacity, registration is required, ticketing system will operate on a first-serve, first-come basis, university safety protocols will be followed, and you are encouraged to bring PDF attachments that each GSG member receives in advance.

Spring 2021 Senate Meeting Schedule.

8. Senator Status

GSG Senator applications are available to complete now. A Senator must complete a Senator Nomination form, attend bi-weekly Senate meetings, and attend committee meetings regularly. To maintain active status, a Senator will be required to attend two (2) consecutive meetings. A Senator will become inactive if two (2) consecutive meetings are missed. Senators are able to regain their active status by attending consecutive meetings.

Senator Nomination form is valid for one academic year. You do not need to resubmit a form if you completed a form in fall 2020.If you were a senator in the previous academic year (Fall 2019-Spring 2020), you are requested to complete a Senator Renewal form.

Senator Nomination Form: https://neu.campuslabs.com/engage/submitter/form/start/437584

Senator Renewal Form: https://neu.campuslabs.com/engage/submitter/form/start/437586

9. Office Hours Spring 2021 + Spring

If you would like to connect with someone from the executive board, you can schedule 30 minute appointments with any/a GSG officer during GSG Office Hours: https://bit.ly/officehoursGSG

10. Questions

Executive Vice President Divya Subbaian answered questions about elections, Senator nomination. She asked that candidates for officer to be available to serve a full academic year and be prepared to deliver a three (3) minute speech before a GSG meeting.

If you would like to receive emails about the Senate meetings and volunteer opportunities, send a request to “join organization” on CampusLabs- https://neu.campuslabs.com/engage/organization/graduate-student-government.

GSG social media:

Instagram: https://www.instagram.com/northeasterngsg/

Facebook: https://www.facebook.com/NortheasternGSG/

Linkedin: https://www.linkedin.com/company/graduate-student-government-northeastern-university

Twitter: https://twitter.com/NortheasternGSG

The next Senate meeting is scheduled for 10^Th Feb, 2021, 12pm – 2pm (EST).

ADJOURNMENT

The Senate meeting was adjourned at 1:30pm by Executive Vice President Divya Subbaian

Meeting Attendance

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